Invoices & Claims Paid
Sweet Grass County usually pays bills once a week on Friday. Claims are reviewed and approved on Thursday, and warrants are cut and mailed on Thursday afternoons.
All invoices presented to the county for payment go through the following process: 1 ) A claim is prepared for each invoice either by the department head or by the accounts payable clerk.
An invoice must be attached to the claim. 2.) All claims are approved by the department head or a designated person for the department and the designation of the line item that the expense is to come out of is done at this time. 3.) All of the claims are approved by the financial officer and initialed by her. Each commissioner reviews the claim and the attached invoices and each commissioner signs or initials the claim before returning it to the accounts payable clerk for payment. 4.) Once the warrants have been processed, they are given to the Chairman of the Board to review and stamp for payment. They are then presented to the Clerk and Recorder to review and stamp before being returned to the accounts payable clerk to finish processing and mail out.